Presenter Guidelines

Paper Presentations

Presentations should be prepared using Microsoft PowerPoint. Presentations are being collected prior to the Meeting in order to pre-load your presentation on the presentation room computer onsite. As time is limited during the session, pre-loading the files ensures that all speakers receive their allotted presentation time.

If you have video within your presentation, we strongly recommend you send the presentation to us as soon as possible.  This will allow for testing of compatibility with the meeting software.

Video files must be AVI or WMB. MOV and MPEG4 files will not work on the meeting laptops.

PowerPoint presentations are due 9 May 2013. Please upload your presentation according to the FTP instructions provided to you via email.

If you make changes to your presentation after 9 May 2013 and need to update the file, bring your final presentation to the Control Room of Room L South after you check in at the Registration Desk. Please check in at least four hours prior to your session (i.e., if you are presenting in the morning session, please check in the afternoon on the day before). Always bring a back-up copy of your presentation to your session room.

Important Instructions

  • Presentation – Please name your presentation in the following format:
    Session_Number_Last Name_Title (title should be abbreviated)
  • Save your presentation in Office 2003 – 2007 compatibility mode. The presentation laptops are running Office 2007.
  • If bringing your own Apple laptop, we ask that you bring your Apple (DVI, mini DVI) converter to IBM (VGA).
  • If you have video embedded in your presentation, the file type must be AVI or WMB (not MOV or MPEG4).

Session Instructions

All speakers should prepare a talk to fit within the time constraints given.  Please note, the moderators have been instructed to strictly adhere to the time constraints.

During the session, presenters are requested to sit in the front of the session room or at the head table.  Please report to this area at the beginning of your session. There will not be assigned seating or tent cards.

When it is your turn to speak, you will be cued by the moderator.  After your presentation, you may leave the stage and sit anywhere in the audience.

The program is very full, so it is important that you keep your talk within the time limit assigned to your presentation.

Poster Presentations

Poster Board Dimensions: 5 feet wide x 3 feet tall (landscape)

Poster Schedule

Friday, 17 May 2013

Session 1 Set-up: 8:00 am – 9:30 am

Attended Poster Session 1: 12:00 pm – 1:30 pm

Session 1 Tear down: 4:00 pm – 6:00 pm

Saturday, 18 May 2013

Session 2 Set-up: 8:00 am – 9:30 am

Attended Poster Session 2: 12:20 pm – 1:50 pm

Session 2 Tear down: 2:00 pm – 5:00 pm

Sounding Board

The Sounding Board session will begin with brief presentations (1-2 minutes) by each participant.  These presentations will occur in quick succession in order to allow time for more substantive discussion.  Following the presentations, the presenters will be provided with a sign and move to a designated area so audience members will then be able to approach presenters of interest.

Please be prepared to give a 2 minute maximum oral presentation on your Sounding Board idea.  A moderator will enforce adherence to the time constraints to ensure sufficient time for all presenters.  You may submit a single slide to be projected during this presentation (something we strongly encourage you to do).  If you want to include a slide, submit your slide no later than 9 May 2013 (no video or audio please).


Demonstrations will be presented concurrent with Poster Session 2, 12:20 pm – 1:50 pm, Saturday, 18 May 2013. Each demonstration will be set up so conference participants can view and learn more about your intervention. Please come prepared with any hardware or devices required to run your programs (e.g., laptops, mobile phones, tablets), and any materials you would like to distribute. Tables will be located near power but please ensure that your hardware/devices are fully charged.